Institutional Data Research Specialist

The position

Since its accreditation as a university in 2011, OIST has grown rapidly, and its research excellence has been recognized globally. In order for OIST to continue achieving its goals to “provide internationally distinguished research and education and contribute to the promotion of Okinawa,” it is crucial that strategic planning by the decision-makers is based on meticulously analyzed data.  

Therefore, we seek an Institutional Data Research Specialist who will support OIST’s decision-making process by developing plans, coordinating with related divisions, conducting research, and evaluating the existing activities and plans based on the analyzed data.  

The Institutional Data Research Specialist will be a member of the Office of the Dean of Research, and will work closely with the Dean of Research, the Academic Partnership Coordinator, members of the Grants Section and related divisions and offices to analyze data and reporting requirements needs and to develop appropriate solutions.

The ideal candidate will have strong skills in assembling and analyzing data drawn from multiple sources, functions and perspectives, including finance, research trends, and government policy, to assist leaders make evidence-based decisions in the best interests of their stakeholders and communities.  

The incumbent will be needed to interact on a daily basis with various stakeholders, such as professors, executives, scientists, students and administrators, with whom the Office of the Dean of Research deals, to strategize research initiatives related to applications for external funding. The position requires excellent communication and presentation skills.

The position will be based in Okinawa and will report to the Academic Partnership Coordinator. 

  • Identify information needs:
    • You will design and carry out statistical analyses based on user needs and within the constraints of data availability.
  • Collect, analyze, interpret, and report information:
    • You will accurately extract and assemble data from multiple sources to support the development of meaningful and useful reports.
  • Serve as the steward of data and information:
    • You are responsible for making sure that data is adequate, compliant, accessible, and understandable, across the entire institution.
  • Support information users:
    • As the subject matter expert, you will support relevant members of Office of the Dean of Research and others within the university in determining how best to analyze and use data to inform decision making.
  • Support other activities of the Office of the Dean of Research:
    • You will work as a member of the team in order to support the broader activities of the Office of the Dean of Research, such as helping to organize and host scientific events.


  1. Experience in database construction, management and analysis.
  2. Statistical analysis skills including testing and forecasting.
  3. Experience with command line programming and software tools, such as Python/R/SPSS.
  4. Demonstrable ability to interact and communicate effectively with a wide range of individuals and a commitment to working with people from diverse backgrounds.
  5. Business level English.
  6. Ability to work as part of a team to deliver the best result, as a team.
  7. Ability to deliver requests in a timely manner


  1. Experience with database tools, such as MySQL/Oracle.
  2. Experience in bibliometrics, such as analysis using the Web of Science.
  3. Experience working in different sectors and/or in higher education or research institutions.
  4. Experience working in an international and a diverse environment.
  5. Interest in and understanding of Japanese science and technology policy.
  6. Japanese language ability.
Compensation and Benefits

In accordance with the OIST Employee Compensation Regulations


Submission Documents
  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese
  • Names and contact information of 3 referees, one of which should be a previous employer

* Applicants whose native language is Japanese are required to submit both documents in English and Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website
Job Type
Starting Date
As early as possible
Employment Term

Full-time, fixed term appointment for 1 year. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working Hours

Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Report To
Academic Partnership Coordinator
Job Location
Main Campus
Application Due Date
07 May 2023

We thank all those who apply but only those selected for further consideration will be contacted.

If you have any question, please contact us