HR Staff (Recruiting & Training)

The position

OIST HR Division's Mission:

The OIST Human Resources Division pursues an organizational culture in which employees can maximize their potential to enhance the value of OIST. In order to fulfill our mission, OIST HR will play the following roles;

  • Administrative Expert: Create an organizational infrastructure as an expert in organizational systems and human resource management.    
  • Strategic Partner: Help OIST Divisions shape their strategies.
  • Employee Champion: Listen to OIST members and encourage their commitment and development
  • Change Agent: Lead the transformation of the OIST organization

OIST's Human Resources Division assists staff in a wide range of situations, from entry to exit. To become an OIST Human Resources professional, you will work in one of the four sections of the Human Resources Division, gaining experience through job rotations. You will be assigned to the section in charge of relocation support, and after gaining experience, you will move on to other sections to become an HR specialist. We welcome those who want to build the career as an HR person in an international environment.

  1. Recruiting process management for OIST employees
    • Coordinate with hiring manager(s) to determine staffing needs and the best process for the position(s).
    • Build candidate sources by contacting resources, screen resumes, arrange interviews with candidates, administer appropriate travel arrangements for interviews, conduct assessments and background checks, and extend verbal and written job offers.
    • Use resources, such as Agencies, Career fairs, SNS, etc., to identify and attract quality candidates.
    • Communicate closely with candidates to sell OIST opportunities to support smooth decision making at the time of offer.
  2.     Recruiting process management for Temp staff
    • Develop and maintain an excellent relationship with hiring manager(s) and temp staffing agencies to effectively support the strategic recruitment of temp staff
  3.     Other duties as assigned by the Manager


  1. Bachelor's degree
  2. Experience working on computer-based administrative tasks
  3. Basic computer skills including experience with Microsoft365, Google Work Place, and etc.
  4. Conversational English proficiency equivalent to TOEIC 700 or EIKEN Level 2 or above


  1. Experience of working in Human Resources department (any industry)
  2. Accuracy and attention to detail, including detailed data entry and preparation
  3. Interpersonal skills with the ability to tolerate and communicate diverse ideas
Compensation and Benefits

In accordance with the OIST Employee Compensation Regulations


Salary In accordance with the OIST Employee Compensation Regulations Allowance Commuting


  • Paid according to the equivalent of the fare or commuting distance (commuting by car is possible, free parking available)


  • 80% of the rent is paid to employees who rent a house to live there themselves and pay rent (maximum of JPY 40,000 per month).


  • Allowance will be provided (subject to certain conditions) if employment requires relocation.

Holidays and Leave Annual Paid Holidays

  • First year: 10 days on the appointment day
  • 20 days annually on every anniversary day


  • Summer Leave, Marriage, Wife's delivery, Child care, Family care, Funerals, Menstruation Leave, Volunteering, and etc.

Sick Leave

  • Injury or illness not due to an accident at work or commuting

Child Care Leave

  • Available until the child turns 3 years old.

Family care Leave

  • Available for spouses, parents, children, etc. who need nursing care.

Social Insurance

  • Health insurance (Private School Mutual Aid)
  • Welfare pension insurance (kousei-nenkin)
  • Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)


Submission Documents
  • Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
  • Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.

* Please be sure to indicate where you first saw the job advertisement.
* Names and contact information of 3 referees, one of which should be a previous employer, will be required if the Applicant is selected for an interview.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.

For New Graduate Students, please submit the following documents;

* Please download the specified format from the link above and use these for your application.
* We may ask you to submit a certificate of graduation / certificate of expected graduation and certificate of qualification during the selection process.
* Any material misrepresentation in the documents submitted may result in the offer of employment being revoked or the applicant being subject to post-employment disciplinary action.

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website
Job Type
Starting Date
As early as possible
Employment Term

Full-time, fixed term appointment for 1 year/2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working Hours

Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Report To
Recruiting & Training Section Manager
Job Location
Main Campus: 1919-1 Tancha, Onna-son, Kunigami-gun, Okinawa
Application Due Date
31 December 2023
*Application will be closed once the position is filled.

If you have any question, please contact us