Governmental Relations Section (GRS) Administrative Staff

The Okinawa Institute of Science and Technology Graduate University (OIST; see is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

As a GRS administrative staff you will:

- Coordinate with the Cabinet Office and other government-related organizations
- Work in close cooperation with the President and Vice Presidents, the Chief Operating Officer (COO) who oversees the administrative Divisions, other related executives, and staff in charge of the Divisions/Offices


1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495


The administrative staff will be responsible for the following tasks under the direction of the COO and Manager.

  1. Series of coordination work such as responding to inquiries and surveys from government-related organizations and preparing various reports, including Business Report, by requesting and collecting the necessary information and data from the Divisions/Offices in charge and crafting drafts (En & Ja)
  2. Logistics related to meetings such as Quarterly Meetings with the Cabinet Office where the President and other executives attend (Drafting and compiling materials, arranging interpreter, and coordinating with the Cabinet Office)
  3. Planning and facilitation of the "Training Program on Administrative Internationalization" (program designed to improve English proficiency of other university staffs)
  4. Preparing and attending visitors including government VIP and their senior officials, Diet members, local assembly members, etc.



  1. 7 years or more of administrative work experience
  2. Excellent communication skills in both Japanese and English
  3. Pro-active and flexible problem-solving ability
  4. Accurate and speedy paperwork capacity
  5. Basic computer skills including experience with MS Office (Word/Excel/PowerPoint)
  6. Business-level Japanese and Fluent level English proficiency


  1. Work experience related to Business Report preparation and institutional or business evaluation
  2. Coordination work experience in government-related organizations or universities for 5 years or more
  3. Practical work experience at overseas or international institutions

Report to 

Governmental Relations Section Manager

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 1 year/2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid )
Welfare pension insurance (kousei-nenkin)
Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

HR Recruiting Support Section
If you have any questions, please contact us at recruiting[at]
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Submission Documents 

- Letter of intent in both English and Japanese
- Curriculum vitae in both English and Japanese
- Names and contact information of 3 referees, one of which should be a previous employer

Application Due Date 

July 31, 2020 (Applications will be screened upon arrival)


  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website