Basic Lab Support Technical Administrator

The Okinawa Institute of Science and Technology Graduate University (OIST; see is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

Position summary:
OIST provides common laboratory facilities and services in each research building, including cold rooms, tissue culture rooms, freezer rooms, general equipment rooms and a glass wash service. As the campus expands, we wish to employ a second “Basic Lab Support Technical Administrator” to provide support for additional buildings.

The “Basic Lab Support Technical Administrator”, under the Research Resources Manager of the Provost Office, has the following responsibilities.


1919-1 Tancha, Onna-son, Okinawa, Japan 904-0495


  1. Maintain shared laboratories (Service alcove, general equipment room, low temperature room, cell culture room, etc.) and common equipment and supplies used in these locations, and keep the facility functioning optimally at all times.
  2. Assist a new user to use shared laboratories and coordinate arrangement and use of equipment among users.
  3. Arrange maintenance and inspection of all basic equipment (Biosafety cabinets, autoclaves, large centrifuges, etc.) that is appropriate to be maintained at the same level with common equipment throughout the university.
  4. Prepare documents such as specifications required for purchasing equipment, goods, reagents, and consumables, and to communicate with manufacturers and distributors.
  5. Promote the effective use of research resources by operating a "Research equipment redistribution system" in which research equipment no longer needed by one unit/section is used by other unit/section in the University.
  6. Operate a glassware washing service on campus by the glassware washing staff.
  7. Solve problems to improve the basic research infrastructure and research environment to be shared.
  8. Take appropriate trainings and strive to improve him/herself, to improve their operations.
  9. Perform other duties as required as a member of the Provost Office as necessary.


  1. Ability to manage facilities and support users based on the knowledge and experience in scientific research and research equipment.
  2. Ability to handle basic administrative tasks, while having a basic understanding of Japanese law, the structure of government and public offices, and the operation of universities.  
  3. Good sense of responsibility, fairness and compliance.
  4. Ability to collaborate with colleagues and clients in diverse and multicultural settings.
  5. Ability to maintain a high level of accuracy and attention to detail
  6. Positive attitude to constantly strive to improve operations.
  7. Business level communication skills in English.
  8. Communication in Japanese preferred.

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid )
Welfare pension insurance (kousei-nenkin)
Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

or apply by emailing your Submission Documents to:
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Onna, Onna-son, Okinawa 904-0495, Japan

Submission Documents 

  • Cover letter in English (and Japanese if possible)
  • Curriculum vitae in English (and Japanese if possible)

* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

Application Due Date 

Applications deadline will continue until the position is filled. (Applications will be screened upon arrival)


  • OIST Graduate University is an equal opportunity educator and employer, and is working actively toward increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. The personal information you provide will only be used to recruitment selection. OIST Privacy Policy
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  • Further details about the University can be viewed on our website (