Auditors’ Assistant

The Okinawa Institute of Science and Technology Graduate University (OIST; see www.oist.jp) is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

Division Function/Position summary:
This position is an assistant to the Auditors of OIST SC. Under the direction of Auditors, perform all duties necessary to conduct Auditors’ audit, including Auditors’ schedule management, compile notes in audit interviews, travel arrangements, and collect information regarding Auditors’ audit, etc.

Location 

1919-1 Tancha, Onna-son, Okinawa, Japan 904-0495

Responsibilities 

  1. Scheduling and coordinating audit interviews, compiling and translating notes, and handling correspondence related to audit activities
  2. Managing schedules of the Auditors and arranging necessary meetings
  3. Preparing annual budget plans for the office
  4. Procuring supplies and services
  5. Making travel arrangements and processing reimbursements
  6. Managing Document Management System
  7. Providing translation/interpretation service to the Auditors
  8. Other audit related duties as assigned

Qualifications 

(Required)

  1. Bachelor’s degree or equivalent
  2. Minimum 2 years of relevant administrative experience 
  3. Advanced business level in English (TOEIC 860) and Japanese (native level required)
  4. Computer skills including experience with Microsoft Office (Word/Excel/PowerPoint)
  5. Ability to interact smoothly with OIST staff and the relevant organizations’ staff

(Preferred)

  1. Working experience in both Japanese and international settings

Report to 

Auditor

Starting Date 

できるだけ早期

Term & Working Hours 

Term: Full-time, fixed term appointment for 1 year/2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

Compensation in accordance with the OIST Employee Compensation Regulations

Benefits:

  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
  • Welfare pension insurance (kousei-nenkin)
  • Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.

*This is a secure file uploading system for handling confidential materials.

or apply by emailing your Submission Documents to:
recruiting[at]oist.jp
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Tancha, Onna-son, Okinawa 904-0495, Japan

Submission Documents 

  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

Application Due Date 

March 31, 2021 (Applications will be screened upon arrival)

Declaration 

  • OIST Graduate University is an equal opportunity educator and employer, and is working actively toward increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. The personal information you provide will only be used to recruitment selection. OIST Privacy Policy
  • Please view our policy for rules on external professional activities(https://groups.oist.jp/acd/information-disclosure/).
  • Further details about the University can be viewed on our website (www.oist.jp).