Assistant Manager, Community Relations Team
The Assistant Manager of the Community Relations Team supports the Manager and is responsible for planning and organizing campus tours, science programs, and community events for individuals, businesses, government entities, and local organizations. Building relationships with key stakeholders is also a vital part of the role.
In addition, the Assistant Manager leads a school outreach program targeting junior high school students in Okinawa, aiming to spark interest in STEM fields, introduce cutting-edge science, and promote international awareness, diversity, and English proficiency.
This position offers opportunities for career growth and valuable experience in public relations and event management within an international environment.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Management of the school visitation program
・Formulation and implementation of visitation program operations
・Develop strategies for visits to junior high schools in Okinawa Prefecture
・Handle the visitation program, including site visits
・Coordination of schedules and operations in cooperation with related departments
・Measure and report on the effectiveness of the visitation program
・Continuous improvement of the visitation program - Event and program management
・Planning, organizing, and implementing science events
・Promotion of cooperation between international and local communities through science education - Building partnerships with other organizations
・Establish relationships with local governments, educational institutions, public offices and contact support
・Coordinating with researchers, faculty, and staff to prepare presentation materials and arrange tours of research buildings
・Coordination of preparation of facilities for the visit program - Support operations
・Management of registration system for visitors, events, etc.
・Coordination of transportation, procurement and equipment
・Assist in the preparation of documents in Japanese and English
・Training and management of tour guide staff and volunteers - Public relations and content development
・Create Japanese/English content for events and public relations
・Create publicity materials in line with the university's branding
・Update website and SNS - Administrative support
・Budget management for programs and events
・Assistance with procurement of materials and equipment
・Assist in preparation of reports and presentations for management
・Management of department meetings and event secretariat
(Required)
- Bachelor's degree in public relations, tourism, public affairs, etc. or equivalent experience
- At least 6 years of experience in public relations/education/promotion related activities
- Fluency in Japanese and English (TOEIC 800+)
- Excellent communication skills
- Experience in scheduling and coordinating work
- Microsoft Office and database skills
(Preferred)
- Experience working in an academic or international environment
- Knowledge of science communication
- Experience in event management
- Experience with CRM systems
(Working Conditions)
- Regular office hours with occasional evening and weekend work for special events
- Some tasks may require physical effort
- Travel may be required
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work system
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
- 2 reference letters will be required if the Applicant is selected as a shortlisted candidate.
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Full-time, fixed term appointment for 2 years. Contract initially with 6-month probationary period (inclusive). This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances.
Scheduled Working hours: 9:00 – 17:30
Rest period: 12:00 – 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
We thank all those who apply but only those selected for further consideration will be contacted.